Managing your own company’s corporate travel program can be a huge task that calls for intense organization, financial analysis and attention to duty of care. Adding these and other tasks to already packed schedules lowers productivity and steals attention from your team’s mission. Partnering with a corporate travel management company (TMC) puts these concerns in the hands of experienced industry experts and teams who understand the industry better than anyone else.
Making the switch to a TMC can seem difficult, especially if your business is small-to-medium sized. Here are a few additional reasons why every travel program can grow and prosper with the help of a TMC.
1. DUTY OF CARE AND TRAVELER SAFETY
Traveler safety and global monitoring need to be the top priority of every company’s travel management program. TMCs, like World Travel, Inc. have the resources and experience to ensure that your company’s travelers have a safe and smooth experience from departure to destination. In addition to proprietary technology solutions like WorldWatch, WorldAlert360 and WorldHub systems, our team also offers 24/7/365 support through our after-hours staff and award-winning online help desk. Agents use systems such as FlightGlobal to anticipate itinerary disruptions and delays before they affect the travelers’ journey and make changes when necessary.
2. LOWER PRICES DUE TO CONGLOMERATE SAVINGS, WE NEGOTIATE ON YOUR BEHALF
One of the most effective cost-saving benefits of a TMC partnership are pre-negotiated and conglomerate rates. World Travel clients benefit from negotiated fare and consortium programs with transportation and hospitality providers. These agreements and preferred supplier relationships result in discounted rates for clients. Our consulting services department will also negotiate on your company’s behalf with airlines, hotels, car vendors and ground transportation companies at no additional cost.
TMCs are facilitating the integration and intersection of technology and travel to promote duty of care and generate savings for clients. And as the travel process becomes increasingly digitized, it's important to make sure your policy is compliant and up-to-date with the latest industry standards. The best way to stay on top of the latest travel tech advancements and ensure that your company's traveler support is as advanced as possible is to consult a TMC partner.
World Travel’s technology and innovation teams are constantly producing new systems that improve our clients’ experience. WorldHub provides travelers and travel managers with an all-in-one platform complete with easy access to itineraries, booking systems, and contact with World Travel agents. WorldWatch is a comprehensive traveler monitoring system complete with airport and location status, flight status information and full traveler itinerary details. And WorldAnalytics provides detailed reporting capabilities that allow your company to track traveler trends and pinpoint anomalies, creating savings and streamlining your travel program. These are only a few of the powerful technology solutions available to help your travel program advance.
4. COST-LOWERING QUALITY CONTROL
If your company isn’t partnered with a TMC, chances are you’re missing out on significant savings. World Travel’s Hotel and Air Shopping Bot platforms monitor reservation records several times each day until departure in search of upgraded seats, lower fares, and other cost-saving amenities within your company’s travel policy. When a lower fare is found, our agents confirm the change to ensure that each trip is booked at the lowest possible cost to your team.
5. INDUSTRY-LEADING EXPERTISE
TMC partnerships provide your company with access to experienced industry professionals who know the travel landscape inside and out. Most of the members of World Travel’s senior leadership team bring more than two decades of industry experience to our team’s mission, and use their knowledge and long-forged relationships to improve and support your travel program.
6. GLOBAL SCOPE
An expanding business is bound to face the daunting task of organizing a global travel program. Consulting a TMC organizes this process and ensures that your travelers are supported no matter their final destination. World Travel’s global partner network provides assistance around the world, with representatives who understand the local business and cultural ecosystems. These partnerships combined with detailed reporting and the services of our experienced global account managers who guide and support the implementation of a global travel policy.
7. Vacation BONUSES
There’s no better perk or reward for your hard working employees than the diverse vacation options that only a TMC can provide. World Travel’s fully-staffed leisure department and industry partnerships allow us to negotiate vacation specials for your employees. We are a proud member of the Virtuoso Travel Network, which provides our clients access to benefits at over 1,000 properties worldwide.
8. ADVANCED INSIGHTS
Keeping track of your company’s travel expenses can be a messy and complicated task without the right tools and guidance. TMCs can help you shape your travel policy to accommodate traveler trends and generate savings without sacrificing quality. World Travel’s proprietary WorldAnalytics platform aggregates and analyzes your company’s travel data, allowing you to pinpoint anomalies and track policy compliance. WorldAnalytics makes this data accessible with more than 70 reports, dashboards and infographics that can be easily shared and customized.
9. MEETING & Event Management
Many TMCs offer professional meeting and event planning that can help make your gathering even more productive, seamless and fun. World Travel’s experienced team handles site selection, contract negotiation, group transportation, menu planning, vendor management, marketing, event apps, and even provides on-site support so that you can focus on delivering your message.
10. PERSONAL CONNECTION AND SERVICE
The year 2020 has proven that there is no substitute for face-to-face connection. We believe in business travel because it allows us and our clients to form meaningful relationships that drive us forward and enrich our lives. World Travel brings this same attitude to our relationships with our clients. We are committed to providing exceptional service and welcoming you into the family ethos of our employee-owned company.