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At World Meetings & Events our goal is to help you plan and execute events that will impress your attendees!  Our team of dedicated experts will make sure every detail is considered for your meetings, incentives, and events. 

Click on a tile below to request services and an experienced meeting specialist will be in touch.

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Meeting Services

 

Please click below to submit your meeting services request and provide details specific to your event. 


Meeting Services Form

 

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Air Services

 

Please click below to submit air travel details and policy preferences specific to your event.


Air Services Form

 

Meeting Services FAQs

Why should I use World Meetings & Events?

World Meeting & Events has a team of professional meeting planners who have an abundance of industry experience.  They will use their enthusiasm and expertise to help you plan events of any size, any type, domestic, or international, corporate and incentive programs.  Our Technology Team can assist with your virtual needs.  Our desire is to exceed your expectations.

What are the benefits of using World Meeting & Events?

We negotiate the best rates.  You benefit from our knowledge, industry partnerships and state-of-the-art technology.  We bring our knowledge and understanding of the industry to the table. We know which concessions will bring you the greatest ROI and we will ensure your vendor contracts protect you.

Can World Meetings & Events handle an entire event?

Yes, we can!  We can assist with as much or as little as needed.  We will partner with you every step of the way and help to coordinate all the details to help make your event a success.  Our Team’s event management expertise includes working with budgets, schedules and vendors to create the best possible event. Our event management team will start with understanding the vision and will work with finalizing the concept for the event. Once this is completed, our event management team will work on the details. This might include but it is not limited to a themed event, specialized menus, scheduling talent and entertainment, marketing, attendee registration, pre-event attendee engagement and transportation.

Can you provide Meeting Planners on-site to execute and manage our meeting or event?

Yes, we can manage the event from start to finish including on-site assistance. The onsite assistance is to ensure the event runs seamlessly and operates as planned. They review every detail of what is to occur prior to it happening. 

Why would I need assistance for Hotel Sourcing?

Our hotel sourcing team will do the work for you.  We can assist with determining the event location and once the host city is chosen the next step is to determine the logistics for the accommodations.  A member of our hotel sourcing team will work with you to find the accommodations that will meet your event objectives. We will present feedback and suggestions on items that will need to be considered to minimize your risk. We will provide the needed research along with the suggested contract negotiations for your events. 

Do you have special hotel rates?

World Travel Inc. has over 30 years of experience as a Travel Management Company and through the years we have developed strong relationships within our industry.  This experience does allow for great negotiations and competitive pricing on behalf of our clients.  We can negotiate discounts to help you stay within your budget and assist with negotiating the contract to minimize risk.

What are the benefits of using the World Meeting Technology Team?

World Meeting & Events Technology Team can assist with the digital tools and software needs for your event. This would include:

  • Dynamic Custom Event Registration Site
  • Interactive Mobile Event Apps
  • OnArrival Onsite Technology
    • Check-in
    • Badging
    • Attendee Tracking
    • LeadCapture
    • Event Reporting
    • Social Amplification
What type of website registrations do you offer?

We can develop a custom website based on your meeting needs.  It could be a very basic website or an extremely complex website depending on the level of information and data you plan on collecting from your attendees. 

  • Event Registration
  • Content Management
  • Event Marketing
  • Room Block Management
  • Travel Requirements and Integration
Can you help me communicate with my attendees through this website registration?

Absolutely, once you provide an attendee list, we can communicate with your attendees starting with a save the date continuing with attendee engagement to final confirmation prior to the event. 

Is the data collected on the website registration secure?

Yes, we use state-of-the-art technology, a partner who is the worldwide leader in Meeting Registration and Attendee Engagement services.

Will I have a dedicated point of contact throughout the website build and registration process?

Yes, a meeting technology specialist will be assigned to your meeting and be your point of contact throughout the process.

Am I able to receive customized reporting on my event?

Yes, we will create custom reports for your event and send you a link to access the reports anytime you need them.  All reports are live showing current data.

Why would I need a mobile app for my event?

A mobile app helps to give your attendees a unique experience where they will have everything at their fingertips. It also allows real time communication pre, during and post event. This includes event maps, speaker Information, social media integration, attendee games, and much more.  The mobile app promotes the green effect allowing you to nearly eliminate paper.

Am I able to brand the mobile app with my meeting logo?

Yes, our meeting technology specialists will be able to customize your mobile app with graphics that you provide.

Can attendees customize their agendas on the mobile app?

Yes, attendees will have the ability to add sessions that they are interested in attending to their personalized agenda within the mobile app.

Can attendees communicate with each other on the mobile app?

Yes, this feature can be enabled at the initial set up of the mobile app.  The attendees can locate each other on the attendee icon of the app and message each other to set up appointments or just to say hello.

Will attendees be able to see their travel details in the mobile app?

Yes, hotel information is visible in the mobile app and air travel can be integrated into the registration site. The Meeting Technology Specialist will review the details during your discovery call.

Who do I contact for initial consultation or questions prior to submitting my meeting services request?

Email: wtimymeetings@worldtravelinc.com

 

Our Service Awards

World Meetings & Events, a branch of World Travel Inc., has consistently been acknowledged by CMI as one of the 25 largest and most impactful independent, full-service meeting and incentive companies.

 

Recently, World Meetings and Events has also been nominated for the Cvent Excellence Awards, proudly standing as a 2024 Finalist for Cvent Partner of the Year!

 

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AIR SERVICES FAQs

What is the difference between a Meeting and a Group?

Meeting & Event Travel - Attendees traveling from various locations to one destination to attend conferences, incentives, sales meetings and trainings.

Group Travel (Contracted Group Block Space) - 10 or more travelers departing from the same city, same flight and same dates. Group travel is generally used for destination events such as weddings, team and student travel.

Can travelers without profiles book with World Meetings and Events?

Yes, our team can service non profiled travelers based on your policy directive.

Will I have a World Meetings and Events designated resource once bookings begin through event travel?

Yes, all events will have a designated resource.

Can guests of meeting air attendees book with World Meetings and Events if paying on their own?

Yes, our team can service guest travel based on your policy directive.

When using Concur meetings can attendees book via their mobile device?

Reservations booked via the Concur mobile app will not capture under custom meeting programming.

How will change requests be handled after initial ticketing?

Our team will follow your policy directive. 

Do you have an air manifest that ground transportation vendors can use?

Yes, our standard arrival/departure manifest is available and can be scheduled during setup.

Do you have a report that I can use to reconcile ticket charges?

Yes, our standard group detail report will provide applicable data.

Who do I contact for initial consultation or questions prior to submitting my air services request?

Email: wtimymeetings@worldtravelinc.com  

 

Resources

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Know Before you Go!